Boxbe Blog

Do you get too much (snail) mail? I do. If you would like to receive less mail, I’ve collected a few ways that can help you decrease the amount of postal mail you receive.

Unsolicited Mail

The Direct Marketing Association of America has set up a service that for $1, they will add your name and address to their “Mail Preference Service.” What does your $1 get you? The site claims that it “will substantially decrease the amount of national advertising mail you receive,” but “not all commercial mail will stop.” It does take a 30-90 days for this service to become effective, but it sounds like a good way to cut back on marketing messages being delivered to your home.

Catalogs

If you’re like me, you receive a number of catalogs in the mail every month. If you have conducted business with any of the catalogs you receive, the above DMA Mail Preference Service may not decrease the number of catalogs you receive.

To remove yourself from catalog mail lists, you’ll probably have to call the catalog company directly, as through my research, their doesn’t seem to be any quick, free way to do this online. To speed the process along, make sure that you have your customer number with you. Customer numbers are near the mailing address on the front or back of the catalog.

Services

I’ve found two services (41 Pounds and Green Dimes) that claim to do all the work for you. I’ve not used them, but using a service might be easier than what I’ve suggested.

Last, here are a couple links with more detailed information about how to shut off specific kinds of postal mail you might not want.

• How to Get Less Junk Mail – CPSR
• Do-it-yourself – Stop junk mail, email and phone calls

I’ve used a few of these techniques personally so I’ll report back as I start to see results. I’m curious to hear if about any other tips you might have. If you have other tips, please share them below.

photo by Flickr user Casey Serin

Here are a few productivity tips from the web to help you be more productive this week.

Speed up Mail.app (Mac OS X)
Hawk Wings describes a quick trick to slim down Mail.app’s SQLite database and getting a snappier email client as a result.

Send Gmail to your cell phone
Ben Murphy describes a great way to send email selectively to any cell phone (hopefully, your own). Not quite a Blackberry, but great for getting important messages on the go. [via Lifehacker]

Turn Gmail into your personal nerve center
Does anyone just use it for email anymore? Steve Rubel over at Micro Persuasion documents 5 ways to make Gmail the center of your productivity universe including:

1. How to turn Gmail into a massive personal database
2. How to get real-time news updates in Gmail (Gmail+ Google Talk + Twitter)
3. How to automatically store your bookmarks in Gmail (Gmail + del.icio.us + Yahoo Alerts)
4. How to manage Calendar and To-Dos in Gmail (Gmail + Backpack + GCal + GTalk + iMified)
5. How to blog from Gmail (Gmail + WordPress/TypePad/Blogger + IMified)

Hope you had a great weekend. Now, get back to work! :-)

Mike Gunderloy, over at Web Worker Daily, has some great tips for organizing your email. From figuring out your organizational style, cool tools to use, to setting up rules, this article will help you take email organization to the next level.

Read

In an earlier post, I mentioned a spammer who was phishing getting convicted and facing up to a 101 years in prison as a result. But what exactly is phishing?

Photo by Flickr user thermodynamix

Wikipedia defines phishing as

“a criminal activity using social engineering techniques. Phishers attempt to fraudulently acquire sensitive information, such as passwords and credit card details, by masquerading as a trustworthy person or business in an electronic communication. Phishing is typically carried out using email or an instant message, although phone contact has been used as well. Attempts to deal with the growing number of reported phishing incidents include legislation, user training, and technical measures.”

In a nutshell, phishing is something criminals do to trick people into giving them sensitive information. The stolen information is then used by the criminal for further illicit activities.

Boxbe and phishing

So, what does Boxbe do about phishing? First, the only email that you receive when using Boxbe is from senders that you have approved, have passed a human test or have paid a fee. Second, we use two emerging industry standards, SPF and DomainKeys to increase the likelihood that the sender isn’t spoofing or faking their email address.

Is it a 100% solution? No. Unfortunately, we can’t guard against all forms of social engineering or deception. What we can do is guard against emails from entering your inbox that make false claims as to their point of origin. The rest is up to you.

Learn more about phishing

We suggest that everyone educate themselves against phishing. Here are some great places to learn more about phishing:

• Microsoft – Recognizing phishing scams and fraudulent emails
• Tips from Fraud.org
• Paypal Security Center
• CNET – How to avoid phishing scams

As Thede described earlier, at it’s root, Boxbe is designed to protect your most valuable asset: your attention. While you might not think of your time as being valuable, imagine how you might spend your time rather than deleting unwanted email. The mind abounds with activities that are more fun and rewarding.

Sounds great, how does it work?

Nuts and bolts

Once you’ve joined Boxbe, you decide who can reach you by first uploading a list of pre-approved senders.

We’ve made it easy by integrating an email address import tool for your contacts from many different email providers and popular email applications.

When new people email you, depending on your preferences, they are sent a courtesy notice with the option of taking a test to prove that they are human or paying a fee to talk to you.

Non-humans (automated emails) won’t be able to reach you without paying a fee or being approved by you. When a sender takes a test or pays, you can approve them by simply clicking on the link in their message. Alternatively, you can visit your quarantine folder and approve them.

That’s it.

Boxbe sends you a periodic update telling you about the messages in your quarantine, so you’ll know if there is any email that you are missing. In addition, you can review your quarantine to approve new senders at any time.