Boxbe Blog

Over the past few months, I’ve talked in the blog about Boxbe’s mission, new features, your attention and about the world of email in general. I haven’t talked about who should use Boxbe and why.

What is Boxbe?

To review what we’re all about, Boxbe is a platform to help you regain control of your attention and the center of most people’s attention is their email inbox. From Thede’s opening post describing Boxbe:

Boxbe is (at its heart) a new kind marketplace. What you trade through Boxbe (or give away, the choice is yours), is “access to yourself”. For your work and personal correspondence, you can let access be free. For others, we help you set a price. Our goal is to give you control over your inbox, and through that, your time.

While I receive somewhere in the neighborhood of 150 emails a day (not including spam), I know many other people whose daily email volume reaches into the multiple of hundreds. Of course, not every email needs to be responded to, but most emails need to be read.

If you receive a lot of email, I bet you also receive a lot of unwanted email. Some might call that unwanted email spam. Others might not call it anything all as it is adrift in the barren wasteland that is their unopened, unattended to email inbox.

Boxbe - Who is it good for?

The obvious answer to me is everyone. I haven’t met anyone who says, “You know, I just don’t receive enough email.” But, there are some specific people and groups of people who might benefit more by using Boxbe.

From time to time, I’ll be talking about groups of people or specific individuals that we think would benefit from using Boxbe. Some of those specific groups of people will include bloggers, podcasters, politicians, small business owners, and anyone whose livelihood is utterly dependent on getting important email.

Shortcuts for Special Gmail Labels
Over at the Google Operating System blog, Ionut Alex Chitu details how to use Gmail’s labeling system’s undocumented shortcuts. “In Gmail every built-in view (e.g.: inbox, trash, read mail) is actually a label. So if you want to view all the unread messages from the inbox, you could search for: label:inbox label:unread.” [via Lifehacker]

Rich HTML email signatures straight from Gmail
Derek Punsalan shows how to get rich text into Gmail signatures. While it does require Firefox and the Better Gmail extension, we know you’re already using those anyway.

Add Outlook to your Google homepage
Our friends at Lifehacker show off how to get your Outlook mail to show up on your iGoogle personalized home page. This gadget does require you to use Windows XP and IE (or a slightly hacked version of Firefox). Very cool indeed.

So, besides using Boxbe to screen your email, here are the top five ways to protect your PC from botnets, spyware, and other malware.

1. Buy a Mac

Seriously. Last year, Symantec’s official blog caused waves by saying “Simply put, at the time of writing this article, there are no file-infecting viruses that can infect Mac OS X.”

This isn’t to say their couldn’t be malware for the Mac, it’s just that their isn’t any currently. Compared to the millions of viruses for Windows, that sounds pretty good to me. For many users this isn’t possible or desireable, so keep reading for things that you can do to secure your Windows installation.

2. Upgrade to Vista

One of the claimed benefits of upgrading to Windows Vista is increased security. Symantec has backed Microsoft up with a white paper [PDF] (and a site section) that has a detailed Vista security audit and their assessment that there have been no known Vista viruses to date.

3. Install security updates

One of the interesting things about bots, spyware and other software designed to exploit your computer, is that most people become infected after a fix has been released from Microsoft. Why? Well, let’s just say that creators of malware aren’t all super geniuses.

When an exploit is revealed, there is a gap in between when a fix is released and when users actually download and install the fix. That opening gives hackers an opportunity to create a program that exploits the very problem that was just patched.

Generally, I’d advise people to wait when it comes to installing recently updated software as sometimes the fix can be worse the original problem. However security updates should be installed right away.

4. Install and use anti-virus and anti-spyware applications

Most anti-virus and anti-spyware software can be scheduled to run at specific times of day. If you eat lunch at the same time every day, consider scheduling the software to run then. It could also serve as a helpful reminder to actually eat lunch.

And don’t forget to keep your virus and spyware definitions up to date. Having outdated definitions is kind of like not having protection at all.

5. Don’t open email attachments from untrusted senders

And frankly, sometimes even from trusted senders if they aren’t technically savvy. I can’t believe that this still needs to be mentioned but these attachments aren’t opening themselves.

Bonus: Turn off your PC at night

PCs these days have a number of power saving modes that make it acceptable to leave your computer on all the time. I had gotten in the habit of leaving my home computers on all the time to guarantee instant access whenever I needed them.

If your computer has been compromised by a spam bot, leaving your computer on 24/7 gives these bots more of an opportunity to send their illicit messages. While it won’t get rid of the spam bot, it certainly will cut back on the messages sent.

Finally

Short of turning off network connectivity to your PC, many security experts believe that malware is becoming more widespread and common, everyday computers have so much power that it is far more likely for a botnet to go undetected than ever before. The internet is still a wild wholly frontier, keep yourself safe out there.

photo from Flickr user brookenovak

Do you get too much (snail) mail? I do. If you would like to receive less mail, I’ve collected a few ways that can help you decrease the amount of postal mail you receive.

Unsolicited Mail

The Direct Marketing Association of America has set up a service that for $1, they will add your name and address to their “Mail Preference Service.” What does your $1 get you? The site claims that it “will substantially decrease the amount of national advertising mail you receive,” but “not all commercial mail will stop.” It does take a 30-90 days for this service to become effective, but it sounds like a good way to cut back on marketing messages being delivered to your home.

Catalogs

If you’re like me, you receive a number of catalogs in the mail every month. If you have conducted business with any of the catalogs you receive, the above DMA Mail Preference Service may not decrease the number of catalogs you receive.

To remove yourself from catalog mail lists, you’ll probably have to call the catalog company directly, as through my research, their doesn’t seem to be any quick, free way to do this online. To speed the process along, make sure that you have your customer number with you. Customer numbers are near the mailing address on the front or back of the catalog.

Services

I’ve found two services (41 Pounds and Green Dimes) that claim to do all the work for you. I’ve not used them, but using a service might be easier than what I’ve suggested.

Last, here are a couple links with more detailed information about how to shut off specific kinds of postal mail you might not want.

• How to Get Less Junk Mail - CPSR
• Do-it-yourself - Stop junk mail, email and phone calls

I’ve used a few of these techniques personally so I’ll report back as I start to see results. I’m curious to hear if about any other tips you might have. If you have other tips, please share them below.

photo by Flickr user Casey Serin